Receiving a tax notice or letter is never a pleasant experience. It can be confusing and frustrating if you don't understand why you received the notice in the first place. That's why we wrote The Ultimate Guide to Tax Notices and created a tax notice library filled with the most common tax notices and letters you might receive. We believe the process of staying compliant with your taxes should be as effortless as possible.
General Information
- What is the notice number? CP256V
- What government agency sends this notice? The Internal Revenue Service (IRS)
- What is this notice about? This is a reminder that Social Security taxes deferred under the CARES Act Section 2302 are due by December 31, 2021 and December 31, 2022. If you also deferred the employee share of Social Security taxes under Notice 2020-65, as modified by Notice 2021-11, the balance is included in the installment amount due by December 31, 2021. The IRS will issue this notice before each installment is due.
- What should you do if you receive this notice?
- Pay your current installment amount by the due date shown on the notice. Note: the notice may not reflect recent payments, but they will still be recorded correctly on your account.
- Review your tax return for the tax period in which you deferred Social Security taxes and subtract any payments you've made. Compare that figure with the amounts shown on your notice. If you discover an error, please contact the IRS at the telephone number shown on the notice.
FAQs & Additional Information
- Do I have to reply to this notice? No, contact the number listed on the notice. The SSA can't stop the levy or assist you in resolving the tax issue.
- How do I make my repayment?
- You can make the deferral payments through the Electronic Federal Tax Payment System (EFTPS), by credit or debit card, or with a check or money order. Note: you must make these payments separate from other tax payments to ensure they're applied to the deferred payroll tax balance. IRS systems won't recognize the payment if it's with other tax payments or sent as a deposit.
- To make the deferred payment using EFTPS, select deferral payment and change the date to the applicable tax period for the payment. You can visit eftps.gov or call 800-555-4477 or 800-733-4829 for details.
- If the employee no longer works for the organization, you must repay the entire deferred amount of the employee's portion of Social Security tax then collect the employee's portion using your own recovery methods.
- How do I make a payment for a deferred amount on an aggregate return?
- Third-party payers (such as an Internal Revenue Code Section 3504 agent, a certified professional employer organization, a non-certified professional employer organization, or other agents designated with Form 2678, Employer/Payer Appointment of Agent) file aggregate returns to show the employer's deferred tax.
- Employers should coordinate with their third-party payer to pay deferred taxes owed by the December 31, 2021, and December 31, 2022, due dates. This helps ensure the third party properly records the payment and the correct employer identification number (EIN) and tax period are noted with the payment so the IRS can apply it properly.
- Employers should continue coordinating with their third-party payer to ensure payments are applied under the third party's EIN (unless the employer receives an IRS notification stating the unpaid deferral amount has been moved to their EIN).
- What if I cannot pay my deferred taxes? You may be eligible for a payment plan or other payment options. Note: if the IRS don't receive your payment by the applicable due dates, the deferred taxes may be subject to Failure to Deposit penalties.
- How do third-party payers report unpaid deferred amounts from aggregate returns? Employers are solely responsible for payment of the deferred taxes they requested for any wages paid by the third-party payer. If the third-party payer filed an aggregate return and receives a balance due notice for the employer's unpaid portion of deferred Social Security tax, the third-party may notify the IRS by eFax. Fax your information to 844-255-1856 using either a fax machine or an online fax service. Protect yourself when sending digital data by understanding the fax service’s privacy and security policies. Please include a cover sheet with the following information:
- Copy of the Schedule R (Form 941 or 943) for relevant tax periods
- Client (common law employer) name, EIN, and current address
- Total deferred amount per tax period
- Unpaid part of the deferred amount, per tax period
- List of deferral payments by client or by the third-party payer on behalf of client(dates and amounts), per tax period
- If applicable, date client separated from aggregate filer
What does it look like?
Resources
Looking for more information about this notice? Here are some helpful resources:
How can we help you today?
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